10 Certificate of Employment Samples for Official Purposes

You might have been asked for a certificate of employment while switching jobs, applying for a work visa, or getting a loan. Do you know what it is? 

In simple terms, it is a certificate that verifies an employee’s employment with a particular firm or organization. 

Though issued by the employer, the HR team of the firm is usually entrusted with the responsibility to frame and deliver this document. However, getting a ready-made one is still a challenging task. 

So, here we have provided 10 certificate of employment samples that you can use as is for official purposes. 

What is a Certificate of Employment?

A certificate of employment is an official document certifying the current or past employment status of an employee. 

The certificate is vital in applying for a work visa in certain countries and even getting a rented residence; still, there is no recognized format for it. All you have to do is formally put in the key details in the letter that can be used for legal purposes. 

In literal terms, it signifies:

1. The concerned person is/was employed by the employer.
2. He/she has performed the mentioned roles and duties as per the employment contract. 
3. The term for which he/she has served the responsibilities and role. 

A request letter for a certificate of employment is made by the employee during his tenure or after he/she resigns from the firm. The employee can either ask for it through email or any other means provided in the policy of the company. 

Suggested Read: What are the Good Reasons for Leaving a Job? Top 12 Reasons Explained

What Details Should a Certificate of Employment Carry?

There is no specified official format of employment certificate, but it must contain some fundamental details like the employee’s name and designation, tenure, employer’s details, and generic information about the firm. 

Here are some mandatory and optional pieces of information that it must contain. 

1. Employee’s Name: Employee’s full name must appear to identify him/her clearly.
2. Designation: The job title or position held during employment should be specified.
3. Term Served in the Office: The duration of employment of the employee, including start and end dates, is essential in the certificate of employment.
4. Employer’s Details: Employer’s name with contact details must be included for document verification.
5. Company’s Letterhead: The certificate should be printed on the company’s official letterhead.
6. Signature of the Authority: It must bear the signature of an authorized person, typically in HR or a supervisor.
7. Salary (Optional): It can contain the information about your monthly gross or net pay to depict employment terms more precisely.

10 Certificate of Employment Samples

A certificate of employment is issued by the firm’s respective authorities. As no specific format has been recognized for it, there is a good level of flexibility in structuring it and providing relevant information. 

To help you out in this endeavor, we have provided you with 10 certificates of employment templates that you can use as is by providing the required details systematically. 

In order to provide a variety of it, we have also included some certificates of employment with a salary sample, that you can use for official purposes. 

Sample 1

Certificate to Employment  To Whom It May Concern: This is to certify that Mr./Ms. ________________ has been employed in the (company name) as (designation) doing (duties and responsibilities) for (number of months or years) from ____________ to ____________. This certification is being issued upon his/her request for whatever purpose it may serve. (Employer Name) (Seal)

Sample 2

Certificate to Employment  (Address of the Company) This letter is to certify that (name of the employee) worked as a (position of the employee) at (name of the firm) for the period from (starting date) to (end date).  While at our company, his responsibilities were     1. (duties and responsibilities)    2. (duties and responsibilities)    3. (duties and responsibilities)    4. (duties and responsibilities) Through our working relationship, I came to appreciate the attention to detail that he/she showed for his/her work and was deeply saddened by his/her departure. We are confident that he/she will do a great job in his/her next employment tenure. Sincerely, (Name of employer)

Sample 3

Certificate to Employment  To Whom It May Concern: This letter is to verify that (name of he employee) is employed at (company’s name) in the position of (Designation) at (FULL-TIME/PART-TIME/CONTRACTUAL) term.  (Name of the employee) started working in this capacity on (joining date of the employee) and is still working in this position as of (date of issuance of this certificate). If you require any additional information, please contact me by phone or email. SIGNATURE Name of the Employer

Sample 4

Certificate to Employment    Letterhead of the company (Address of the Company) This is to certify that Mr. / Ms. _________ holder of Indian Passport No ______ dated  (date of issue) and issued at (place of issue) is an employee of our Company/Organization since (Date of Joining) in the position of (Designation) and drawing a monthly salary of (monthly income of the employee in local currency) (Signature, Designation, and Seal of issuing authority)

Sample 5

Name of the Company Certificate to Employment  Mr. /Ms (name of the employee) is/was employed in our organization as (designation) from (dd/mm/yyyy) to (dd/mm/yyyy) as per our employment records. The experience involves (roles and duties of the employee). Signature:_______________  Date: _______________ Name of the authorized official: _____________________ Designation ___________ Office Seal: _____________________

Sample 6

Certificate to Employment  This is to certify that (Employee’s name) was an employee of (Company name) from (Employee’s start date) up to (Employee’s last day) as (designation). This certification is being issued to Mr./Ms. (Employee’s last name) for whatever legal purpose it may serve. Thai certification has been issued on ___th day of (Month of issuance), (Year of issuance) at (Company address). (Name and signature of issuer) (Issuer’s job title)

Sample 7

Certificate to Employment  Employer ___________________________/Office Address: __________________________ and Contact Number: __________________, hereby declares that (Holder of Macao I.D. Card No. ________________), ________________ has worked as employee from __________ (day/ month/ year), whose 1) nature of work for 2) designation(s) held is (are) _______________________, and employee was relieved from the service on ______________ (day/ month/ year). Employer ___________________ (Signature and stamp) Date: __________

Sample 8

Certificate to Employment  Dear Sir/Madam: This is to certify that (Name of employee) is employed/hired by (Name of the firm) as (Designation). He/she has been rendering (duty/role) services to our company since (Date of Joining) up to the present. As (Designation of the employee), he/she is in charge of the (duties and responsibilities of the employee). During his/her term, he/she has been receiving (income in local currency) a month as compensation for part-time work. He/she is not required to apply for Leaves of Absence, nor is he/she required to report to the office on a regular basis. He/she has also not been issued a Company ID. This certification is issued to (Name of the employee) upon his request for any legal purpose it can serve. Sincerely, Name of the employer

Sample 9

Company Logo Certificate to Employment  Date:  To whom it may concern,  This is to certify that (Name of the Employee) has been employed by our company at the position of (designation), from (Starting Date) to (End Date). His salary at the time of the issuance of this letter is (amount in local currency).  This certificate has been issued to him/her for official and legal purposes.  Respectfully,  (Employer’s Name)

Sample 10

Company Name Certificate to Employment  This is to certify that (employee name) has been employed in (company name) as (designation) from (date of joining) to (last day at work).  This certificate has been issued upon the request of the aforementioned employee, for whatsoever lawful purpose it may serve him best.  Sincerely,  (Name of the issuing authority) (Designation of issuing authority)

Who Issues the Certificate of Employment and When?

The employer issues the certificate of employment to the employee either on his/her request or after he/she resigns from the firm. 

Typically, it is issued on the last date of employment of the employee, but can be issued within 7 days from his/her last day. 

However, the employee can request it while serving his term in the office.

The local laws also influence these provisions a lot. Taking the example of the Philippines’ dole policy about the certificate of employment, its Labour Advisory Number 6 Series mentions that this certificate must be issued within 3 days after the employee’s request.  

This ensures employees receive official proof of their employment timely and without unnecessary delays or conditions.

What are the Benefits of a Certificate of Employment?

A certificate of employment is highly beneficial for joining a new job, applying for a work visa, during financial processes, and while taking a property on lease. However, these advantages may differ based on the domestic polices of the destination country. 

However, an employment certificate generally serves some elementary purposes, such as:

1. Applying for New Employment: This certificate affirms the work experience of the employee in the firm. 
2. Applying for a Visa: Certain nations have the provision of submitting a certificate of employment for visa applications. For example, the United States of America and Singapore ask for it during the application process for a work visa. 
3. For Financial Processes: A certificate of employment is automatically attached while applying for loans or credit cards from financial institutions, especially when the amount is huge.
4. For Legal and Administrative Purposes: While dealing with cases like pension claims, retirement services, or in case of labor disputes, the certificate of employment is accepted as valid proof.
5. Renting a Property: If you are settling in a rented house in the Gulf countries, then the landlord might ask you for an employment certificate to establish and confirm your identity and purpose of residence. 

After going through the above-provided information, you might be correlating the certificate of employment with the experience letter. But they differ a lot in their meaning and essence. 

How is a Certificate of Employment Different from an Experience Letter?

The certificate of employment differs from an experience letter in multiple perspectives, such as the former provides simple evidence of the employment of a worker, while the letter exhibits the particular details of his/her performance during their term in the company. 

To get a broader and clearer view of this, here is a table mentioning the fundamental distinctions between these two formal documents. 

S. No.	Differences	Certificate of Employment	Experience Certificate
1	Definition	A document that confirms the employee’s association with the company	A formal document from the employer outlining the employee’s job role, duties, performance, and period of employment
2	Purpose	Primarily verifies the timeframe and position of employment	Provides a detailed account of the employee’s skills, roles, and achievements
3	When issued?	Can be requested and issued during employment or after leaving	Typically, after the employee leaves or resigns
4	Format	Simple, formal, and standardized format	More personalized and descriptive

How to Request for Certificate of Employment?

You can request a certificate of employment by contacting the designated authority for your company and following the applicable regulations. In this perspective, the HR team is generally entrusted with the responsibility of providing it. 

However, you can follow the steps mentioned below to obtain the certificate of employment. 

1. Contact the Designated Person: Contact the person, usually HR or a supervisor, responsible for employment joining and resignation tasks.
2. Send a Request: Follow the company’s formal procedure for requesting the certificate. You can send a request letter for a certificate of employment or ask for it via email, whichever matches the company’s policy terms. 
3. Specify your Details: Clearly specify details to include, i.e., your name, contact info, job title, employer’s name and contacts, employment status, contract, job role, and salary.
4. Take a follow-up (if required): The respective authority might take some time to frame and release the employment certificate. In case of delays, you can follow up on your request and request for expedited response. 

Conclusion

The certificate of employment serves as essential proof of an employee’s term, role, and integrity in the organization. It not only supports job applications and visa processing but also validates professional credibility across contexts. The 10 certificate of employment samples provided above will cut down your time spent on framing them, thus expediting the whole process.

Next Read: How to Write a Resignation Acceptance Letter? Format, Tips, and 12 Samples

FAQs